How often do you check the accessibility of your documents once create? It’s not something that everybody thinks about, but if the documents, presentations and spreadsheets you create are to be shared with your clients and perhaps their clients, then it makes sense that they are as accessible as possible to everybody. Microsoft Office contains a handy accessibility check that identifies possible accessibility issues in your file that might cause problems for someone with a disability reading your document.
The checker analyses your document against a list of known issues that people with disabilities might experience – the issues that are identified are classified in three ways:
Error – content that will be difficult or impossible for people with disabilities to understand.
Warning – content that in most cases will be difficult for people with disabilities to understand.
Tip – content that might be better organized or presented in a way that would improve the reading experience for people with disabilities
Here’s how to use the accessibility checker:
Choose File > Info > Check for issues
If there are any any potential issues, you will see a message next to the Check for Issues button.
From the check for issues button select ‘check accessibility’ from the drop down menu that appears
You will then be redirected to your file, and you’ll see the accessibility pane on the side of your document.
Any potential issues that arise in your document with show in the inspection pane on the side of your document and you can then select a specific issue to see additional information and view the steps you can take to change the content.
Note: bear in mind that in order to fix the issues, you might need to change, reformat, or update your content.