Inside PowerPoint there are quite a few features to make your life easier that you might not know about yet. Here’s a little list of ten to start you off.
If you’d like to see what a font looks like before your start to use it in your document, click ‘Fonts’ in the Formatting toolbar, go to ‘Tools’ then ‘Customise’, click on the ‘Options’ tab and then ‘List font names in their font’ Now when you select the dropdown next to the font in the toolbar you’ll see exactly what they’re going to look like
Use Ctrl and Drag to Copy
You can make a copy of any object on a page by holding down the CTRL key and then dragging on the object. You’ll drag off a new copy, leaving the original where it was.
Preview Slide Show effects
Whilst you’re working on a slide you can hold down the CTRL key and click on the ‘Slide Show view’ button. A small window will open showing the slide you’re working on in Slide Show mode.
If your text is in the wrong case or to change to single case from text with initial capitals then select your text, press ‘Shift + F3’ together until it changes to the case you want it in. Each time you press you’ll toggle the text between All Caps, Lower Case and Initial Capital styles. This actually works in all Office programs.
To turn a slide in to a picture e.g. to email it or to use in another document then open the slide you want to copy. On the ‘View’ menu, select ‘Notes Page’ and the slide will appear on the notes page as an image. Right-click the slide image and then click ‘copy’ on the shortcut menu. It will be copied to your clipboard. You can paste this in to an email or any other document.
Selecting Small Objects
If there’s a tiny element that you can’t quite get hold of with your mouse, press the ‘Escape’ key so that nothing is currently selected on the page. Then, keep pressing the ‘Tab’ key to cycle through all the objects on a slide. You can also use this method to find empty elements that are invisible, and delete them.
Use the wheel in the centre of your mouse to zoom in on your slide view by holding down the CTRL key at the same time. If you want to zoom in on a specific area, click somewhere near there before zooming in.
Do a global replace of any font in a PowerPoint presentation by choosing ‘Replace Fonts’ from the Format menu. Click the font you want to replace in the ‘Replace’ list and choose the font you want to apply in the ‘With’ list and close.
Using Guides to measure things
Make guides visible from the ‘View’ menu then select ‘Grid and Guides’ then tick the box by ‘Display drawing guides on screen’. Drag a guide to the side of an object you want to measure from then, hold down the ‘Shift’ key whilst clicking and holding a guide. The tooltip will display 0.00. As you ove the guide the distance the guide has moved will be displayed and so you can measure distances between objects or place guides in specific places.
Stop text from auto-fitting
Sometimes you just don’t want this to happen. To turn this feature off, go to ‘Tools’ then click AutoCorrect Options. Click the AutoFormat As You Type tab. Under Apply as you type, clear the AutoFit title text or Autofit body text to placeholder check boxes.
Do you know some more useful features? Do share them with us below.